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Job summary: The work in the Accounts Payable department is split between areas and each member of staff has full responsibility for their section & different processes. Each member of the team has full responsibility for receiving and matching invoices with our procurement systems. This includes following up varied numbers of queries with suppliers and our purchasing department or other department throughout the Trust. Job responsibilities: Key Tasks & Responsibilities: Processes invoices through pharmacy stock control system (CMM) and Scanning System before upload to the Finance System ready for payment.This involves ensuring that the correct drug and strength is received in the correct quantities and pack sizes which can be complex due to the use of generic and brand names. Any price discrepancies above the set tolerance must be approved by Pharmacy before the invoice can be paid. Processes invoices through the Ledger system called Integra and Scanning System before upload to the Finance System ready for payment. .
Process other invoices using systems such as Integra, Direct Input & Healthroster as required. Deals with price and quantity queries direct with purchasing/Pharmacy. Chasing suppliers for credit notes and missing invoices. Liaises with suppliers regarding queries on orders and invoices and ensures that all accounts are up to date on a regular basis.
Follows up with suppliers outstanding invoices on statements and liaises with appropriate Trust Manager to ensure query problems are resolved and communicates with supplier as to when payment will be made. Help to manage generic email boxes in accordance with procedures for the department then distributing and redirecting post/emails to other departments without delay. Also highlighting any urgent items to the Senior Accounts Payable Officer or Account Payable Manager. Assists, when required, with other sections of the Financial Accounts Department.
Undertakes such relevant duties as may from time to time be delegated by the Assistant Director of Finance, after appropriate consultation with the post holder. Working as a team within the Accounts Payable section covering sickness/holidays. Maintain confidentiality at all times. Attend fire lectures as required.
Comply with Health and Safety codes of practice and procedures
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